How to turn calendar events into a billable timesheet

Use work already recorded in your device calendar, review every billable entry, and export a client-ready PDF or CSV without maintaining a second timer.

Published August 25, 2026 · iPhone, iPad, and Android

The short answer

Choose the calendars and billing period you want to review, map each event to a client and project, apply your rate and rounding rule, resolve entries that need attention, and preview the totals. HourSift then creates a PDF or CSV timesheet without changing the original calendar events.

Calendar contents stay on your device.

HourSift has no account or developer backend and does not upload calendar events, client names, rates, drafts, or exports.

Calendar to timesheet, step by step

  1. Choose the calendars that contain billable work

    Grant calendar access, then select only the device calendars you want HourSift to read. You can explore the review workflow with isolated sample events first.

  2. Create clients, projects, and billing rules

    Add a client and optional project, choose the currency and hourly rate, and set the rounding rule used for billable duration.

  3. Select the billing period

    Choose the date range to review. Map each calendar event to the right client and project so the timesheet can calculate billable hours and amount.

  4. Review every billable entry

    Compare original and billable time. Resolve missing mappings, overlaps, changed events, exclusions, and previous-export warnings before relying on the total.

  5. Preview and export PDF or CSV

    Review one final draft with matching totals, then save or share a client-ready PDF or spreadsheet-friendly CSV through the system destination you choose.

Common questions

Does HourSift edit my calendar events?

No. HourSift never creates, edits, or deletes the source calendar events.

Do I need to run a timer?

No. HourSift uses work already recorded in your calendar. It is not a timer or attendance system.

Does HourSift upload calendar contents?

No. Calendar contents and calculations stay on the device unless you choose a destination when saving or sharing an export.

What does HourSift export?

HourSift exports a reviewed PDF timesheet or a spreadsheet-friendly CSV with matching totals.

Get HourSift

HourSift is free to download with optional ads. A one-time US$1.99 purchase removes ads permanently; there is no subscription.

App StoreGoogle Play